Department of Justice - Bushfire Buy-back Scheme
The VEC will conduct verification of the status of certain electors or addresses at the relevant time (February 2009) for the purpose of assisting the Department of Justice Bushfire Buy-back Scheme to ensure that the Scheme engages with eligible landowners. The details of silent electors will not be used or transmitted. No other use is permitted.
Alfred Health's Department of Allergy, Asthma & Clinical Immunology at the Alfred Hospital (Alfred Health)
The VEC facilitated the use of name and address information from a random extract of 9,000 electors aged 65 years and over, from the Victorian State electoral districts of Albert Park, Burwood and Hawthorn, for the purposes of inviting participants for the Lung Health in Older Australian research program being conducted by the Alfred Hospital. The details of silent electors, overseas electors and those electors who have requested to be omitted from such lists were excluded.
The University of Melbourne - Beyond Bushfires project
The Victorian Electoral Commission facilitated a single mail-out (in two stages) of information on behalf of The University of Melbourne - Beyond Bushfires project to electors who are currently resident in selected rural communities and those who were resident in these areas at the time of the 2009 bushfires but are no longer enrolled at those addresses, in order to invite them to participate in an Australian Research Council funded study of community resilience and recovery after bushfire. Silent electors, overseas electors and those electors who have requested to be omitted from such lists were not included in the mail-out.
Country Fire Authority (CFA)
The VEC will facilitate the use of name and postal address information of all electors (excluding silent electors, overseas electors and those electors who have requested to be omitted from such lists) in the areas designated by the CFA as "high risk of bushfire" in 2011-12, 2012-13 and 2013-14 so that community safety information related to fire preparedness can be mailed to those electors by the CFA.
Department of Justice, Strategic Communications Branch
The Victorian Electoral Commission facilitated the use of name and postal address information of all electors (excluding silent electors and overseas electors) in the 52 areas designated by the Country Fire Authority as "Most at Risk" of bushfire in 2009-10, and the addresses only of all other electors (excluding silent electors and overseas electors) so that information related to bushfire preparedness could be mailed to those electors by the Department of Justice, Strategic Communications Branch.
Victoria Police Bushfire Unaccounted Persons Coordination Centre
The VEC provided Victoria Police with access to the electoral enrolment register for bushfire affected areas for the purpose of identifying and contacting residents and owners of properties in areas of Victoria affected by the 2009 bushfires.
The Cancer Council Victoria Prostate Cancer Program
In 2009, the VEC provided The Cancer Council Victoria with the name, date of birth and address information of all electors (excluding silent electors) so that this information could be matched against the Prostate Cancer Program participants to determine appropriate recipients of correspondence relating to the Prostate Cancer Program. Appropriate recipients are persons who are, or have been, registered as participants in the Prostate Cancer Program and the associated studies and research projects.
The Cancer Council Victoria - PapScreen Victoria Program
The VEC provided The Cancer Council Victoria and Victorian Cytology Service with the name, date of birth and address information of women who were 30 -39 years of age in 2008 so that this information could be matched against the Victorian Cervical Cytology Register to determine appropriate recipients of letters inviting the recipient to join the screening program. Appropriate recipients are persons who do not otherwise appear on the Victorian Cervical Cytology Register as having had a screening test for at least 36 months.
The Cancer Council Victoria, Cancer Epidemiology Centre
In 2007 the VEC provided The Cancer Council Victoria, Cancer Epidemiology Centre with electoral enrolment information of people whose date of birth was within the range of the current participants in the Melbourne Collaborative Cohort Study. The VEC provided name, date of birth and address information so that it could contact participants in the study and provide them with information of research findings that may be relevant to their health.
Victorian Registry for Births, Deaths and Marriages
The VEC provides enrolment information to the Victorian Registry for Births, Deaths and Marriages to assist the Registry's Governance and Compliance Unit to prevent, detect and investigate fraud threats to the Registry, and initiating the prosecution of criminal offences under relevant laws.
Victorian Adoption Network for Information and Self Help (VANISH)
The VEC provides VANISH with electoral enrolment information on a request basis so that they may undertake accurate searches in cases where the identity of a birth relative cannot be confirmed from public records, with a view to contacting that person in order to seek consent to release their personal details to an adopted person.
State Revenue Office
The VEC provides the State Revenue Office (SRO) with electoral enrolment information (name, address and date of birth details) on a six-monthly basis. The SRO may use the information only for purposes directly related to its functions as a "law enforcement agency" under the provisions of the Information Privacy Act 2000.
Department of Human Services Adoption Information Service
between 2004 and 2007, the VEC provided name, address, date of birth and gender information to the Adoption Information Service (AIS) with electoral enrolment information on a six-monthly basis. The AIS used the information to conduct searches in accordance with the Adoptions Act 1984, on behalf of adopted persons, birth parents, birth relatives and adoptive parents. The AIS also conducted searches on behalf of other adoptions information agencies approved by the VEC.
BreastScreen Victoria
The VEC provides BreastScreen Victoria with electoral enrolment information on a quarterly basis. The VEC provides BreastScreen with the name, address, date of birth and elector identification number of all Victorian women between the ages of 50 and 69. BreastScreen may only use the information to send letters to these women, inviting them to have a free breast x-ray to test for any signs of breast cancer.
Victoria Police
The VEC provides Victoria Police with access to the electoral enrolment register. Victoria Police accesses this information through an on-line look-up facility established in 2003 and provided under a strict protocol. Victoria Police have access to name, address, date of birth and gender information but access is limited by considerable search restrictions and there is a detailed audit trail.
For a more detailed explanation of VEC's collection use and disclosure of enrolment information, see section 2.2 of our Privacy Policy and Framework (PDF 263kB, DOC 352kB).
Enrolment information is also made available by the Australian Electoral Commission (external link) in certain circumstances which vary from the VEC practice.
